Corporate Cards


Penn State offers both American Express and Citicorp Diners Club corporate cards with no annual fees and no credit limits. Both cards are limited-liability cards. The cardholder receives the monthly statement and is responsible for payment directly to the card company. When travelers use the corporate cards to pay for hotels, car rentals, and meals, we are able to reduce the need for cash advances and avoid use of the traveler’s personal credit limit while providing the convenience and added services of corporate cards.

Both cards offer a frequent traveler program that allows the cardholder to earn points that can be used toward travel or merchandise. There is an annual membership fee for both frequent traveler programs that is not a reimbursable expense.

Corporate card applications may be obtained through Travel Services.

The Diners Club Corporate Card is now co-branded with MasterCard and is accepted any place MasterCard is accepted. The card also provides Loss Damage Waiver coverage for car rental worldwide and allows the cardholder to withdraw financed cash advances at any ATM. A $6.00 transaction fee is charged for each withdrawal. The transaction fee is not reimbursable.

The American Express Corporate Card does not offer cash advances or Loss Damage Waiver coverage for car rental.

If you have questions about your American Express Corporate Card billing statement, contact:

Sha Greenwald, Customer Service Representative
American Express Travel-Related Services
1850 North Central Avenue, Suite 1600
Phoenix, AZ 85004

800-513-8710 (phone)
800-528-2122 (phone)
800-513-8710 (fax)

If you have questions about your Citicorp Diners Club Corporate Card billing statement, contact:

Mary McNelly, Business Service Representative
Client Relations
Citicorp Diners Club Inc.
183 Inverness Drive West
P.O. Box 5064
Denver, CO 80217

303-649-2632 (phone)
800-964-9444, ext. 2632 (phone)
303-649-2765 (fax)

TRAVEL NEWS

Marriott Hotel Government Rate Policy

Marriott Hotels has changed its policy regarding those who are entitled to book the government rate at their family of brands, which includes, Marriott, Courtyard by Marriott, Fairfield Inn, Residence Inn, Renaissance, Townplace Suites, and Springhill Suites. This change occurred in 2007 but was never communicated directly to us.  Only U.S. and Canadian Federal Government employees, active duty U.S. and Canadian military personnel, and employees of Federally Funded Research and Development Centers (FFRDC's) will be eligible for Federal Government per diem rates at Marriott brands throughout North America.  State and Local Government employees will be eligible for State and Local Govrnment per diem rates.  Cost Reimbursable Contractors (CRCs) will not be eligible for Marriott's government rates.  Penn State is viewed as a CRC.

Travelers booking a government rate will be required to provide one of the following forms of ID at time of reservation and/or check-in.

For Federal Government Per Diem Rates:

  •    Federally issued personnel badge or ID card (with official travel order document in hand)
  •    Common Access Card (CAC Card)
  •    SmartPay Credit Card
  •    Active military personnel badge or ID card (with official travel order document in hand)
  •    FFRDC identification card (with official travel order document in hand)
  •    Travel orders
  • ]  Canadian government or military issued ID or credit card

For State and Local Government Per Diem Rates:

  •    State or Local government issued personnel badge or ID card (with official travel order document in hand)
  •    Travel orders on original state or local government letterhead

No other forms of ID will be accepted.

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Choice Hotels Policy Change

Choice Hotels' family of brands which includes Quality Inns, Comfort Inns, Clarion Collection, Comfort Suites, Econo Lodge Hotels, Cambria Suites, Rodeway Inns, Sleep Inns, Mainstay Suites, Flag Hotels and Suburban Hotels, has also changed it's government rate policy and is no longer extending their government per diem rate to Cost Reimbursable Contractors (CRCs).

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Purchasing Airline Tickets with a Purchasing Card

If your department has migrated to the Employee Reimbursement System you are eligible to purchase travel with your purchasing card. However, even if you previously used your purchasing card for airline tickets, before you can now use the purchasing card for travel you must take the purchasing card test and sign the document acknowledging your responsibility for the charges on the card to have your purchasing card limits established. This process can take up to a week to be updated in the PNC system before the card can be used for travel. If you have not re-taken the test and signed the document, you can no longer use the purchasing card for travel. Please be certain you have established your purchasing card for travel before booking on Travelport with the purchasing card. Should you book after hours and the card is not valid, the ticket will not issue and you run the risk of loosing a fare.

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Club Quarters

As a reminder to our travelers, Penn State has a volume requirement to meet at the various Club Quarters properties where we receive discounted rates. Because we did not meet our volume committment at the property in Chicago, our rates in Chicago have increased $20/night. The new rates are being posted on the Travel Services website. Please consider Club Quarters when possible for your travel needs. They offer Penn State a very competitive rate in cities where demand and pricing are high. However, if we do not support our agreement with Club Quarters, we are at risk of loosing these very compeitive corporate rates.

GLOBAL TRAVEL NEWS