Insurance


Airline Tickets
Rental Cars

Airline Tickets

Tickets Purchased on the Purchasing Card: Airline tickets purchased on the Purchasing Card include $200,000 Accidental Death and Dismemberment coverage, including hearing, sight, and speech loss and worldwide message, medical, legal, ticket replacement, lost luggage, emergency translation, and prescription assistance.

Direct-Billed Tickets: Every time you charge your tickets using the University’s direct-bill system, you receive basic travel insurance, automatically and free of charge. Basic coverage provides you with up to $200,000 air travel insurance, $100,000 accidental death and dismemberment insurance, and 24-hour, worldwide medical, dental, and legal consultation through GlobalAid.

All coverages are in addition to the insurance the University provides for business travelers.

Extra insurance coverage is available for direct-billed tickets at an additional charge:

Enhanced Coverage

Air Travel Insurance: $700,000
Accidental Death/Dismemberment Worldwide Emergency Assistance: GlobalAid
Baggage Insurance: $2,000
Executive Connection Privileges
Includes up to $100,000 Personal Accident Insurance

PRICE: $39.75 per person per year (nonreimbursable by Penn State)

Executive Coverage

Air Travel Insurance: Up to $1,000,000 Travel Accident Insurance
Passenger Aid: PassengerAid Plus* Worldwide Emergency Assistance Plus Evacuation and Reparation Coverage
Medical Reimbursement: Up to $2,500
Baggage Insurance: Up to $2,000 Lost or Stolen Baggage Insurance

PRICE: $64.75 per person per year (nonreimbursable by Penn State)


Contract Travel Agencies: The University’s contract travel agencies provide $150,000 accident insurance to all travelers who purchase airline tickets.

Rental Cars

National Car Rental provides Loss Damage Waiver (LDW) coverage for the full value of the car on both domestic and international rentals. Depending on the country, a deductible may apply. Supplemental Liability (SLI) coverage in the amount of $100,000/$300,000/$25,000 is provided on domestic rentals only

The Corporate Diners Club/MasterCard provides Loss Damage Waiver (LDW) coverage worldwide on any car rental for the full value of the car. It does not provide Supplemental Liability (SLI) coverage.

The American Express corporate card does not provide any car rental coverage.

TRAVEL NEWS

Marriott Hotel Government Rate Policy

Marriott Hotels has changed its policy regarding those who are entitled to book the government rate at their family of brands, which includes, Marriott, Courtyard by Marriott, Fairfield Inn, Residence Inn, Renaissance, Townplace Suites, and Springhill Suites. This change occurred in 2007 but was never communicated directly to us.  Only U.S. and Canadian Federal Government employees, active duty U.S. and Canadian military personnel, and employees of Federally Funded Research and Development Centers (FFRDC's) will be eligible for Federal Government per diem rates at Marriott brands throughout North America.  State and Local Government employees will be eligible for State and Local Govrnment per diem rates.  Cost Reimbursable Contractors (CRCs) will not be eligible for Marriott's government rates.  Penn State is viewed as a CRC.

Travelers booking a government rate will be required to provide one of the following forms of ID at time of reservation and/or check-in.

For Federal Government Per Diem Rates:

  •    Federally issued personnel badge or ID card (with official travel order document in hand)
  •    Common Access Card (CAC Card)
  •    SmartPay Credit Card
  •    Active military personnel badge or ID card (with official travel order document in hand)
  •    FFRDC identification card (with official travel order document in hand)
  •    Travel orders
  • ]  Canadian government or military issued ID or credit card

For State and Local Government Per Diem Rates:

  •    State or Local government issued personnel badge or ID card (with official travel order document in hand)
  •    Travel orders on original state or local government letterhead

No other forms of ID will be accepted.

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Choice Hotels Policy Change

Choice Hotels' family of brands which includes Quality Inns, Comfort Inns, Clarion Collection, Comfort Suites, Econo Lodge Hotels, Cambria Suites, Rodeway Inns, Sleep Inns, Mainstay Suites, Flag Hotels and Suburban Hotels, has also changed it's government rate policy and is no longer extending their government per diem rate to Cost Reimbursable Contractors (CRCs).

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Purchasing Airline Tickets with a Purchasing Card

If your department has migrated to the Employee Reimbursement System you are eligible to purchase travel with your purchasing card. However, even if you previously used your purchasing card for airline tickets, before you can now use the purchasing card for travel you must take the purchasing card test and sign the document acknowledging your responsibility for the charges on the card to have your purchasing card limits established. This process can take up to a week to be updated in the PNC system before the card can be used for travel. If you have not re-taken the test and signed the document, you can no longer use the purchasing card for travel. Please be certain you have established your purchasing card for travel before booking on Travelport with the purchasing card. Should you book after hours and the card is not valid, the ticket will not issue and you run the risk of loosing a fare.

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Club Quarters

As a reminder to our travelers, Penn State has a volume requirement to meet at the various Club Quarters properties where we receive discounted rates. Because we did not meet our volume committment at the property in Chicago, our rates in Chicago have increased $20/night. The new rates are being posted on the Travel Services website. Please consider Club Quarters when possible for your travel needs. They offer Penn State a very competitive rate in cities where demand and pricing are high. However, if we do not support our agreement with Club Quarters, we are at risk of loosing these very compeitive corporate rates.

GLOBAL TRAVEL NEWS