Rental Cars


The Big Ten has contracted with National Car Rental and Enterprise Rent a Car to be the supplier of car rental services to all Big Ten institutions, including Penn State. Penn State employees are also eligible for no-fee membership in National’s Emerald Club. Travelers are encouraged to book their car rentals at Travel Services Online or through Travel Services’ direct link to National Car Rental and Enterprise Rent a Car.

The corporate or promotional rate, whichever is lower, is available for both business and personal use. If National and Enterprise is not available in the area where you will be traveling, you may use another vendor for car rental. You must print the search results screen from Travel Services Online and attach it to your Travel Support form as proof that National and Enterprise is not available at your location.

National and Enterprise car rentals can be direct-billed to the Purchasing Card only if the card is in the traveler’s name.

If you are involved in an accident with a rental car, you must file a police report and also contact the rental agency to report the accident. You are required to take these steps to ensure we have not violated the terms of our contract. You should also contact Penn State Risk Management to report the accident when you return from your trip.

* Note: Enterprise Rent a Car is a sub-contractor of National Car Rental for this contract. Get more information on the rental car contract.

Insurance


The University requires insurance coverage on all cars rented for University business.

National provides free Loss Damage Waiver (LDW) insurance for the full value of the car at all National locations within the continental United States, Alaska, Hawaii, Canada, Europe, the Middle East, Africa (EMEA), Latin America and the Caribbean (LAC), Asia, and the Pacific Basin. National also includes Single Limit Liability coverage for domestic rentals only in the amount of $100,000 bodily injury per person, $300,000 bodily injury per accident, and $25,000 for property damage. This coverage is provided at no extra charge. To get these no-cost insurances, be sure to use Penn State’s corporate discount number (5160279) and decline all insurances when booking with National. When comparing National’s corporate and promotional rates to other car rental rates, the cost of insurance should be included in the noncontract rates to give a true comparison.

Car rentals charged to a Diners Club card include free LDW coverage worldwide with all car companies—not just National. Liability coverage is not included.

Travel Tip: When renting a car, always refuel prior to returning the car to avoid excessive fueling charges.
TRAVEL NEWS
Big Ten National Car Rental Agreement Renewal
We are pleased to announce that the Big Ten agreement with National Car Rental has been renewed through 31 July 2010 with no changes or rate increases to the contract. National has been a valued partner to the Big Ten and is provided continous quality service and the highest level of customer support.
Club Quarters, World Trade Center will open in September 2009
Finally, after six years of effort, Club Quarters will open a hotel at the World Trade Center across from Freedom Park and the World Trade Center Memorial and Reflecting Pools. It will have an unfettered view of the 1,776 foot high Freedom Tower. The World Trade Center hotel will have a year round indoor/outdoor Terrace Club on the 20th floor with spectacular views. Hotel rooms will feature the well received interior design in the 108 new rooms at Club Quarters, Central Loop. Fixed rates will be same as Club Quarters - Wall Street, and Club Quarters - Midtown in 2009.
A New Face in Travel Services
Travel Services is pleased to welcome Terri Barnerto the department.Terri comes to us with extensive experience in the travel industry. She can be reached at 814-865-0757 or tlb54@psu.edu
Update on the new Travel onLion Implementation
Transition from Travelport to Travel onLion has gone quite well, considering all that was involed and the number of users. If you experience any issues when you log in to Travel onLion for the first time, please contact Travel Services immediately at 814-865-0395 for assistance. We have received very positive feedback on the new features such as the ability to book up to four passengers on one reservation, the availability of rail, taxi and dinning reservations, the look and feel of other commercial booking sites and the improved ease of use. If you have not yet tried Travel onLion, please give it a try. The service fee reamins at $5.70. Travel onLion will eventually integrate with expense management, reducing the amount of time to file expense reports.
GLOBAL NEWS